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Constitution |
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1. NAME:
South African Gastro-Intestinal Nurses
Society (SAGINS)
AFFILIATION:
To South African Gastroenterology Society
(SAGES)
2. HEADQUARTERS:
Shall be in Cape Town or such centre as may
be decided upon at the Annual General
Meeting.
3. MEMBERSHIP:
3.1 Full members:-
Registered nurses or enrolled nurses who pay
the prescribed membership dues; and
are fully paid up member of the South
African Nursing Council and presently
involved in the field of gastroenterology.
3.2 Associate Members
a) any non-practising or retired registered
nurses who are not a fully paid-up
member of the South African Nursing Council
and have an interest in the field
of gastroenterology;
b) a diploma or degree or certificate in the
Health Science field or special interest
in gastroenterology;
3.3 Honorary Life Membership – On
recommendation by members, any person may be
elected as an honorary Life Member in
recognition of special services rendered to
the Society or to the Nursing profession.
Application shall be in writing. Members
with 15 years unbroken membership may apply.
Written motivation and request to be
submitted to committee for nomination. Life
members need not pay subscription fees and
will benefit from all privileges of
membership.
3.4 Corporate member
Open to all interested companies. Have the
right to attend and speak at meetings as
prescribed by the Committee. Each paid-up
Corporate Member will have equal time
allocated by the meeting organiser or
Chairman of the Society with no exceptions.
Corporate
members will have no vote or hold
office at meetings.
3.5 Provision shall be made for associate
members to health related organisations and
individuals who are not members of South
African Nursing Council.
3.6 To be eligible to win an academic prize,
the presenter of the paper/poster must be a
paid up member of SAGINS.
4. FEES AND SUBSCRIPTIONS
An annual subscription to be paid into
SAGINS account by the end of March of each
year, shall entitle the subscriber to
membership. The amount agreed upon will be
decided by majority vote at the AGM. New
members will pay joining fees as stipulated
with an annual maintenance fee. Membership
will be cancelled if fees are not paid for
two consecutive years. Members so removed
must reapply. Resignation from the Society
will be in writing to the treasurer. The
member remains liable for all fees due at
time of resignation.
5. AIMS AND OBJECTIVES:
5.1 To unite in one organisation persons
engaged in gastroenterology in a
supervisory;
teaching; technical or administrative
capacity or with a special interest in the
field;
5.2 To encourage and develop education
programs for persons in the field of
nursing.
5.3 To enable members to keep abreast with
advances in technology related to
gastroenterology and to assist the endoscopy
specialists;
5.4 To promote professional contact with
other societies and institutions;
5.5 To promote the provision of optimal
health care to the patient during
gastrointestinal diagnostic and therapeutic
procedures;
5.6 To facilitate and promote research in
the field of gastroenterology.
6. STRUCTURE OF THE COMMITTEE:
Only full members qualify to be elected to
this committee
6.1 Chairman
6.2 Chairman elect
6.3 Secretary
6.4 Treasurer
6.5 An additional 5 members
6.6 The members of the committee shall be
elected at the Annual General Meeting by
all those entitled to vote as set out in
paragraph 9.
Nominations accepted by the nominees must
reach the Secretary at least one
calendar month before the Annual General
Meeting no nominations will be
accepted from the floor unless insufficient
nominations for the formation of the
committee have been received. The nominees
shall be paid up members of the
Society.
6.7 The Chairman, Chairman elect, Secretary
and Treasurer, all elected at the Annual
General Meeting, shall constitute the
Executive Committee.
6.8 The Executive Committee shall decide
matters which cannot be held over until
the next meeting of the full committee. All
decisions so taken shall be ratified by
the full Committee of the South African
Gastrointestinal Nurses Society.
6.9 Any members of the Committee absent from
more than two consecutive meetings without
good reason will be disqualified and
replaced temporarily by a person chosen by
the Executive committee. Vacancies occurring
during the year shall be filled at the next
meeting of the Society by majority vote.
6.10 Term of Office:-
Not to exceed two years
Members may stand for re-election after this
period.
7. POWERS OF THE COMMITTEE:
7.1 To frame rules and do such things which
shall not be at variance with those of the
South African Nursing Council.
7.2 To open an account in the name of the
Society with a bank or building society.
Withdrawals shall be signed by two members
of the four Executive Committee
members.
7.3 To organise meetings.
7.4 To make arrangements for holding Annual
General Meetings.
7.5 To prepare and present the annual,
audited or examined financial report at the
Annual General Meeting.
7.6 To subscribe or to make donations to
such bodies as may be of interest to the
members.
7.7 To pay such honorariums as may be
necessary from time to time.
7.8 To raise funds for educational and
welfare purposes concerning members.
7.9 To appoint an auditor.
7.10 From time to time to determine annual
subscription fees.
7.11 Powers and duties of the Chairman:-
a) preside at all meetings of the Society
and at all meetings of the Committee.
Should the Chairman be unable for any reason
so to act, any meeting shall be chaired by
the person referred to in clause 6.2;
failing whom, the person
referred to in clause 6.4.
b) have a casting vote in the case of a tie
of votes.
c) in general carry out those tasks
entrusted to him by a meeting of members or
by
the Committee.
7.12 Powers and duties of the Secretary:-
a) send out all agendas and keep all minutes
of meetings of members andthe Society.
b) keep a proper attendance register of
meetings of members and the Society
c) cope with all correspondence and also
have those tasks entrusted to him by the
Chairman and/or the Society.
7.13 Powers and duties of the Treasurer:-
a) arrange for collection of the account of
the Society.
b) see to the settlement of the accounts of
the Society.
c) keep the accounts and books of the
Society.
d) draw up the financial report and arrange
for the auditing thereof and submit it
to an Annual General meeting of the members
for approval.
e) keep a proper register of members of the
Society.
f) in general carry out those tasks
entrusted to him by the Chairman and/or
Committee, provided that the Committee in
its discretion may determine the
way which the funds of the Society may be
invested and/or withdrawn; provided
further that all books and register of the
Society shall be open to inspection by
any member of the Society at any reasonable
time.
7.14 Duties of the representatives:-
a) promote the Society in their area by
b) recruiting new members
c) participate in and organise meetings for
educational purposes throughout the year.
d) Fundraising for the Society
e) Submit a written report at the AGM on
activities through the year.
8. MEETINGS:
There shall be at least one Committee
meeting and one Annual General Meeting per
annum. Fourteen days written notice for the
Committee meeting or the Annual General
shall be sent to all members. At the
Committee meeting, five committee members
shall constitute the quorum. At the Annual
General Meeting five full members present as
well as the Committee shall constitute a
quorum when the membership total is not more
than a hundred. For each additional hundred
members the quorum shall be increased by
one.
Special General Meeting - the Executive
Committee at their pleasure or upon request
by at least three members may call a Special
General Meeting.
A Committee meeting may be held by means of
Tele-conference facilities. Seven days
notice shall be given to all members and
five members shall form a quorum at such
meetings.
9. PROCEDURE AT THE ANNUAL GENERAL MEETING:
9.1 Read notice convening the meeting and
checking credentials.
9.2 Read minutes of previous Annual General
Meeting or any Special General Meeting.
9.3 Deal with any matters arising.
9.4 Read report and financial statement.
9.5 Election of Committee and office
bearers.
9.6 Deal with any special matters as per
notice of meeting.
9.7 General.
9.8 A copy of the Annual Report and the
Financial Statement shall be submitted to
the
Annual General Meeting of the Society. A
further copy shall also be submitted to
the South African Gastroenterology Society.
10. VOTING:
10.1 At all meetings of the Society each
full member present shall be entitled to
vote. The Chairman or person presiding at
the meeting shall have a casting vote.
10.2 The vote of the members present shall
bind the majority.
11. ALTERATIONS TO THE CONSTITUTION:
11.1 Any alteration to this Constitution can
only be made at any Annual General
Meeting or Special General Meeting called
for this purpose. Notice of any
proposed change must be embodied in the
Agenda accompanying the notice
convening the meeting.
11.2 The proposed change in the Constitution
shall be effective only if agreed to by at
least two-thirds of the accredited members
present.
12. DISSOLUTION OF THE SOCIETY:
12.1 The Society may only be dissolved by at
least two-thirds majority vote of
members of the Society present and
exercising their vote at a Special General
Meeting convened for this purpose and of
which at least one month written notice
shall have been given to members.
12.2 If on dissolution of the Society there
remain any surplus funds, such surplus funds
can be transferred to a trust fund as
determined by a majority of votes of members
of the presiding Committee or, if no
agreement can be reached, the majority of
votes of Members of the Society.
Revised Sandton 2003 |
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